Vendor and Supplier Opportunities
Vendors and Suppliers at Minnesota State
Minnesota State is the third-largest system of higher education in the United States, serving 340,000+ students and employing 15,300+ faculty and staff each year. We continually seek vendors to fulfill purchasing and contracting needs for our 37 colleges and universities on 54 campuses across the state, as well as the system office, including Requests for Proposals (RFPs), Requests for Bids (RFBs), Requests for Information (RFIs), and Requests for Qualifications (RFQs).
Our values extend beyond just finding a particular good or service for the best price. Rather, it's our intention to foster relationships with vendors who embrace price, quality, compliance, service, and speed and we encourage local, women, minority, veteran, and economically disadvantaged businesses to inquire. We appreciate your interest in doing business with Minnesota State!
New Vendors
- Vendors interested in working with Minnesota State must first register with the state.
- If eligible, certify your business in the Targeted Group/Economically Disadvantaged/Veteran-Owned Small Business Procurement Program with the State of Minnesota.
- Also, see our vendor resources brochure.
Current Vendors
- Review the current opportunities below. Interested vendors should submit their sealed responses, along with signed forms and accompanying materials by the listed deadlines to the appropriate individuals. Email quotes will not be accepted.
- Minnesota State is committed to enhancing and optimizing business and contracting opportunities for historically under-utilized businesses. See requirements for Targeted Group Businesses.
- Subscribe to the listserv to be notified of future opportunities.
Forms
- Targeted Group Business
- Affidavit of Non-Collusion
- Workforce Certificate
- Equal Pay Certificate
- Economically Disadvantaged/ Veteran-Owned
- Sample Contracts (under Goods & Services)
Announcing NEW Sourcing Website:
Minnesota State has developed a new sourcing platform to simplify and modernize the way we work with suppliers. This platform offers full digital transformation, transparency, supplier engagement and an easily accessible online approach. While this site is still a work-in-progress, we are eager to announce share this new site and welcome vendors to check it out. If you have any troubles or feedback for the team, please let the procurement team know.
Minnesota State must bid any good or service that is $50,000 or more. Competitive bidding allows Minnesota State to properly survey the marketplace and ensures compliance with federal, state, and Minnesota State regulations. Once you have received a request for bid or proposal, carefully review the requirements. Late bids will not be considered.
Vendors are not permitted to solicit business on Minnesota State premises unless requested. Cold calls or dropping in are not permitted. We will contact vendors based on the need for current projects. Registering and/or submitting a proposal does not guarantee selection.
Check out RFP, RFB, RFI, RFQ opportunities below:
Request for Proposals
2021-2022 Guidebook Printing and Poster Printing for System Office
Deadline: Friday, May 28, 2021, by 5:00 pm CST
Deadline: Tuesday, June 1, 2021, by 1:00 pm CST
Operational Support, Board Development and Strategic Plan Implementation Supporting SCTCC Foundation
Deadline: Wednesday, June 2, 2021, by 2:00 pm CST
Point of Sale (POS) System for Food Service at Saint Paul College
- Targeted Business Inclusion Form
- Appendix A: Vendor Qualifications
- Appendix B: Technical Requirements
- Appendix C: Implementation of Training, Support and Communication
- Appendix D: Cost Proposal
Interested vendors should submit their sealed responses, along with signed forms and accompanying materials by the listed deadlines to the appropriate contacts. Email quotes will not be accepted.
Announcements may be also posted on the Minnesota State Register and/or the State of Minnesota Solicitation Announcements websites.
Request for Bids (RFBs)
All Construction Bid Opportunities can be viewed at: Minnesota State QuestCDN Private Interface.
This includes RFP/RFQs for Online selection of Designers and Construction Managers for Construction Projects.
Construction documents may be viewed without charge. Bid documents can be downloaded for a non-refundable download delivery fee of $15.00 per project. Bidders pay $30.00 for On-line Submittals.
RFP/RFQs can be downloaded at no cost. The fee for RFP/RFQ submittals is $15 per project.
Request for Proposals (RFPs)
CEN East-20 Area B2 Roof Replacement
Century College, White Bear Lake
Mandatory information meeting Wednesday, May 26, 2021 at 10:00am, Century College East Campus, E2500-Lincoln Mall.
Masks are required. Please RSVP to Director of Facilities.
RFP submittals due Monday, June 14, 2021 at 10:00am.
RFP
Predesign Report by Roof Spec Inc. dated November 1, 2018 (East Campus Main Building Area B only),
“SD Report” by Roof Spec Inc. dated April 30, 2020,
“SD Drawings” by Roof Spec Inc.
Attachment 1: Affidavit of Non-Collusion
Attachment 2: Workforce Certificate
Attachment 4: Preference Form
Attachment 5: Veteran-Owned Preference
B101 Attachment draft
Updated Report Asbestos Survey by Legend Technical Services dated November 14, 2019
CLC/B Roof Areas B & F2 Replacement and Air Handling Units 91-9 and 69-S3 Upgrades
Central Lakes College, Brainerd
Mandatory information meeting Tuesday, May 25, 2021 at 1:00pm in Room E151. Masks are required. RSVP to Physical Plant Director.
RFP submittals due Thursday, June 10, 2021 at noon.
RFP
Predesign prepared by Widseth Smith Nolting, dated September 2017, updated November 2019
Attachment 1: Affidavit of Non-Collusion
Attachment 2: Workforce Certificate
Attachment 4: Preference Form
Attachment 5: Veteran-Owned Preference
B101 Attachment draft
AIA A201-2017
LSC- 20 Replace Roof – 1966 Main Building and 1996 Addition
Lake Superior College
Quest CDN e-Bid #7828485
Project documents can be downloaded at no cost at:
Minnesota State QuestCDN Private Interface
MANDATORY In-person informational meeting on Wednesday, May 19,2021 at 10:00 a.m. All attendees will need to check in and fill out a COVID-19 questionnaire before coming on campus. The COVID 19 self-assessment can be found at: lsc.edu/covid19selfassessment.
Social distancing will be implemented. Masks must be worn.
RFP Proposals due Friday, May 28th at 2:00 p.m. – uploaded to Quest CDN.
MSUM Center for the Arts Chilled Water System Replacement
Minnesota State University Moorhead
Mandatory information meeting Thursday, April 29, 2021 at 10:00am. Masks and RSVP are mandatory.
RFP submittals due Thursday, May 13, 2021 at 2:00pm.
RFP
Predesign by Obermiller Nelson Engineering
Attachment 1: Affidavit of Non-Collusion
Attachment 2: Workforce Certificate
Attachment 4: Preference Form
Attachment 5: Veteran-Owned Preference
B101 Project Attachment draft
Addendum 1
SCSU Herb Brooks National Hockey Center Ice Plant & Lighting Replacement
St. Cloud State University
Mandatory information meeting Tuesday, May 4, 2021 at 1:00pm. Masks and RSVP are required.
Proposals due Wednesday, June 2, 2021 at 1:00pm.
Possible interviews would be held Tuesday, June 8 or Wednesday, June 9, 2021.
RFP
Predesign by JLG dated November 28, 2018
Attachment 1: Affidavit of Non-Collusion
Attachment 2: Workforce Certificate
Attachment 3: Equal Pay Certification
Attachment 4: Preference Form
Attachment 5: Veteran-Owned Preference Form
B101 Project Attachment draft
Addendum 1
Addendum 2
SCTCC Fire Alarm Replacement
St. Cloud Technical and Community College
Interested parties may access the RFP and link to relevant project documents through Minnesota State QuestCDN Private Interface
Quest CDN e-Bid # 7810561
Mandatory Pre-Proposal meeting (via Zoom) on Wednesday, May 12, 2020 at 11:00am.
RFP Proposals due Friday, May 21, 2020 at noon – uploaded to Quest CDN.
Wellness Center Racquetball Court(s) Remodel at Bemidji State University
Deadline: Friday, June 4, 2021, by 4:00 pm CST
Request for Qualifications (RFQs)
RFP
Deadline: Tuesday, June 1, 2021, by 3:00 pm CST
Public Notice
Wayfinding Application and Hardware, CMS for a Customized Wayfinding Solution at Dakota County Technical College and Inver Hills Community College
Deadline: Friday, June 4, 2021, by 12:00 noon CST
Procurement Methods
Several methods are used to select professional technical consultants based on project size, complexity, and specific requirements.
- Direct Professional Contracts are generated from selected consultants if costs are less than $50,000.
- Professional Technical Master Minnesota State IT Contract(s), currently only forensic services, may be used to provide services for a school using a work order template.
- Facility Professional Technical Contracts
- ASAP-IT: The State of Minnesota Department of Administration and the Office of MN.IT Services have partnered to bring a fast and easy way to help state agencies and other government units eligible under the State’s cooperative purchasing venture (CPV) to secure IT professional services.
- SITE Master Contract Program: The State of Minnesota Department of Administration and the Office of MN.IT Services operate a program for state agencies and other local units of government to contract for professional IT-related consulting and staff augmentation services in a streamlined process.
